Email Management Policies: Why Businesses Need One

Jose Rodgers

In today's litigious world and information overload, email management can be a company's saving grace. Email is one of the most important communication channels. It is used to make business decisions. A good email management system is essential for any business.

Effectively managing one's email accounts can make it easier to organize and keep track of time, and also help with audit purposes. You can also hire a mail manager at Knowledgemill Limited who can handle your all-important email and document.

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Email Archiving is an integral part of email management

An important step in a successful email management system is email archiving. Administrators can create an archive of all company email correspondence that is searchable and retrievable. This will reduce dependency on PST files, which can easily become corrupt and do not provide secure backups of email data. 

Legislation and Regulations

A policy on email management is important for legal reasons. It can also be useful when dealing with issues between companies such as harassment and dismissal. Without an effective email archiving system, it could be difficult to verify that an employee has used his work email account for illegal purposes.

Email Management: Storage and Knowledge

Not only is it a matter of compliance and legality, but it also involves knowledge management and storage. Due to an increase in email usage and the increased number of attachments that are sent along with original emails, there has been a significant increase in storage.

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